Everything you need for professional invoicing
InvoPulse combines powerful features with a simple interface, so you can focus on your work instead of paperwork.
Professional Invoicing
Create invoices, quotes, and invoice corrections in a few clicks. Ten professionally designed templates adapt to your branding automatically.
- 10 templates with your brand colors & logo
- Quotes with one-click conversion
- Smart numbering & optional signature field
- Partial payment recording & invoice corrections
Taxes & Compliance
Automatic tax calculations for international invoicing. Reverse Charge for EU B2B, VAT ID validation, and all mandatory fields are built right in.
- Multi-country tax support
- Reverse Charge for EU B2B
- Automatic VAT ID validation
- All EU-required fields included
PDF Generation & Email
Generate pixel-perfect PDFs and send them directly to your clients by email. Dates and currencies are formatted for your locale automatically.
- Pixel-perfect A4 PDFs
- Send invoices by email directly
- Locale-aware date & currency format
- ZUGFeRD PDF with embedded XML data
Incoming Invoices
Upload and manage your incoming invoices. InvoPulse automatically detects ZUGFeRD, XRechnung, and other e-invoice formats and extracts key data.
- Upload PDF & XML invoices
- Auto-detect e-invoice format
- Extract supplier, amount & date
- GoBD-compliant storage
AI Receipt Scanner
Scan receipts and expense documents with AI-powered extraction. Upload photos or PDFs, and InvoPulse automatically reads vendor, amount, date, and category.
- AI-powered data extraction (vendor, amount, date)
- Multi-page PDF & image upload support
- Automatic duplicate detection
- 50 scans per month included
Time Tracking
Track your working hours with the built-in timer or add entries manually. Assign entries to customers and convert tracked time into invoices with one click. Export as PDF, CSV, or Excel.
- Start / Stop / Pause timer with configurable rounding
- Billable & non-billable hours
- PDF, CSV & Excel export
- One-click time-to-invoice conversion
Dashboard & Analytics
Track revenue, expenses, and open invoices at a glance. Income and expense KPIs, VAT summary, category breakdowns, and trend analysis — all in one place.
- Income & expense KPIs with trend analysis
- VAT summary and category breakdowns
- Top customers & vendors at a glance
- Custom date range filters
Security & Privacy
Your data is encrypted in transit and at rest. Strict access controls ensure you only see your own data. GDPR compliant from day one.
- Encryption at rest & two-factor authentication
- GoBD-compliant immutability & audit trail
- Full data export & account deletion
- GDPR compliant, EU hosting
Works on Any Device
Create and manage invoices from your phone, tablet, or desktop. The entire app is fully optimized for mobile with touch-friendly navigation and responsive layouts.
- Full mobile-optimized interface
- Touch-friendly navigation & cards
- Create invoices on the go
- Available in English and German
Products & Services
Build a catalog of your products and services. Add items to invoices with one click - prices, units, and VAT rates are pre-filled automatically.
- Reusable product catalog
- Pre-filled prices, units & VAT
- SKU and custom sort order
- Quick-add to any invoice
Import & Export
Switch to InvoPulse without starting from scratch. Import customers and invoices from Invoice Ninja, EasyBill, or any tool that exports CSV files. Export your data anytime as CSV or Excel.
- Import from Invoice Ninja, EasyBill & CSV
- CSV & Excel file support
- DATEV export for your tax advisor
- Full data export anytime
Recurring Invoices
Automate repetitive billing with recurring invoices. Set a schedule - weekly, monthly, quarterly, or yearly - and InvoPulse generates and sends invoices automatically.
- Flexible schedules (weekly to yearly)
- Auto-generate and auto-send
- Pause, resume, or cancel anytime
- Track occurrences and next dates
Email & Outbox
Send invoices directly from InvoPulse and track every email in the built-in outbox. Connect your own SMTP server to send from your domain.
- Full email history with delivery status
- Custom SMTP server support
- Resend delivery tracking (delivered, opened, bounced)
- Encrypted credentials (AES-256)
Payment Reminders
Automate your dunning process with configurable multi-level reminders. Set grace periods, calculate interest, and send notices by email - manually, semi-automatically, or fully automated.
- Multi-level reminders (0-3) with interest & fees
- Manual, semi-auto, or fully automatic mode
- Per-invoice pause & per-customer disable
- PDF generation & email delivery
E-Invoicing
Generate ZUGFeRD and XRechnung e-invoices directly from your invoices - fully EN 16931 compliant.
- ZUGFeRD (PDF with embedded XML)
- XRechnung for German B2G requirements
- Automatic reverse charge detection
- All 27 EU member states supported
Order Management
From quote to delivery to invoice - manage the full order lifecycle. Partial deliveries, partial invoicing, and customer credit balances included.
- Order confirmations from quotes
- Delivery notes with partial deliveries
- Partial & total invoicing from orders
- Customer credit balance management
Cloud Storage Intelligence
Connect your cloud storage and let AI organize your documents. Auto-file invoices, analyze expenses, and get smart rename suggestions - all from your dashboard.
- WebDAV & Nextcloud connection
- Auto-filing & in-app browser with PDF preview
- AI document analysis, categorization & smart rename
- Expense analytics by category, vendor & month
DATEV Export
Export your invoices and financial data in DATEV-compatible format for seamless handover to your tax advisor.
- SKR03 & SKR04 chart of accounts
- Configurable consultant & client numbers
- Export invoices by date range
- Direct import into DATEV software